Time tracking and optimal utilisation are critical for organisations of all sizes to succeed. Though manual time tracking may be simple for your firm in its early stages, it may become laborious as it expands.
However, most business owners do not understand this notion. Consider the following questions if you are afraid to adopt time tracking software in your firm. What are your staff now doing? Are they talking to your customers or posting videos on social media?
Giving your staff unlimited freedom with no method of tracking them is a double-edged sword. Having a suitable tracking system in place guarantees that you have control over production levels, allowing you to reap the benefits.
Now that you’ve decided to use employee time tracking software, your next issue will be how to find the best time tracking software and what features to look for.
We’ve compiled a list of the most critical things to look for in time tracking software.
1. Reliable Time Tracking
Your time-keeping software should measure how much time employees spend on specific activities. This feature should either accept manual clock-in and clock-out submissions from workers or automatically record clock-in and clock-out entries supplied by users.
In addition to the validation provided by automatic time trackers, employees should be allowed to manually update the total number of hours spent on projects. For example, if a user clocks out but continues to work due to an urgent demand, the employee’s overtime will not be computed. In this situation, the employee may go into his or her account and enter the additional hours. This will assist them in earning the additional money for the overtime worked.
2. Extensive Reports
Though time monitoring tools give statistics about how much time people spend on a common interface, you must be able to extract insights from the data. Reports that are detailed and interactive aid in the interpretation of data.
Ideally, these reports should provide information regarding the following parameters:
The reports should provide a thorough breakdown of the overall number of hours spent by employees on certain tasks as well as their idle time for the week/day.
Employee time entries should be classified according to the task/project assigned. The system should project each employee’s particular contribution to these tasks/projects.
Employee-specific KPIs should be stated individually. The amount of time spent on these tasks should be documented. When essential KPIs are displayed on a single page, tracking time/employee performance and obtaining actionable insights becomes simple.
3. Effective Project Administration
Project management and time tracking apps work well together. This is because projects can only be completed on schedule if their progress is closely controlled and supervised. A time tracking system, for example, allows you to allocate assignments to certain staff. You may keep track of how many hours you spend on each assignment. You can also track the progress of your projects and see where they are in terms of completion. You can also intervene and course-correct procedures if you discover that the project is taking longer than expected. It also assists you in identifying bottlenecks in your company operations that may cause delays.
4. Effective Integrations
Breaking down barriers is critical. The free flow of information, without reliance on specific checkpoints, aids in the smooth operation of corporate operations.
The same holds true when contemplating a time monitoring system. Time monitoring and payroll management are inextricably linked. Payroll processing is performed using data from the time tracking system. The time tracking system calculates the amount of work put in by each contributors. They are paid hourly or on a monthly basis using the payroll management system.
5. Ease of Access
It is critical that your time tracking system be easily accessible. This is especially true when businesses are struggling to meet deadlines and maintain the quality of work done even when operating from a distant location.
Not just during the epidemic, but even after organisations have returned to routine, easy access to timesheet systems will be critical.
If you have a scattered workforce, a cloud-based time tracking solution that is easily available regardless of the employee’s work location would be quite useful. Furthermore, this type of time tracking system allows your employees to enter/edit time/task status from the convenience of their own home.
Final Thoughts
A cutting-edge time monitoring system can make a significant contribution to untangling process-oriented complexity. If you’ve decided to invest in time tracking software, be sure to look into the features listed above. This simplifies the entire work tracking procedure while ensuring optimal efficiency.
Archarina’s Arc Time Tracker includes all of these capabilities and more. Contact us for a more in-depth conversation and a free trial!
Our Software Applications:
Small Business CRM Software | HR Management Software | Employee Timesheet Software | Electronic Signature Software |
Online Cloud Storage Software | Online Calendar Software | Online Survey Software | IT HelpDesk Ticketing Software